Assignment Process and Timeline

Sonoma State University’s on-campus residential community boasts comfortable and modern apartment- and suite-style housing accommodations for students at all credit levels, including graduate students. Almost every unit has an exterior door that opens into a courtyard offering an independent feel in an interactive community setting.  To learn more about the options available to you, please visit our Housing Options webpage.

Overall Timeline

Fall Semester

Room assignments generally begin in March for returning Sonoma State students and mid-July for all students new to the university. First-year students are guaranteed housing if they apply before May 1 and all sophomore and above student assignments are made based on availability.

Date Description
December 1 Housing application is available
February 15 Sophomore and above students can begin selecting their room out of available spaces and roommates
March 1 Sophomore and above students applying after this date are automatically waitlisted
Early April Seawolf Decision Day (date to be determined soon)
May 1 First year students who apply by this date are guaranteed housing.
June 15 Students who cancel their housing application after this date forfeit their housing downpayment.
~July 15 All incoming students (First year and Transfer) receive their housing assignment
July 15 Housing cancellation deadline - students who cancel the application after this date are charged a buyout fee.
July 20 Housing and Meal Plan (if applicable) charges are applied to students' accounts
August 1 First Housing/Meal Plan (if applicable) payment due
August 17 Move-in day, 8am-1pm

Spring Semester

Room assignments generally begin in November and are ongoing through the beginning of the spring semester. Housing for the spring semester is not guaranteed and will be made based on availability.

Application Process

Early application is encouraged to increase the possibility of receiving one of your top preferences. We will notify you about your assignments through your Sonoma State email account. You can log into your ResidentWeb portal to update your housing preferences.

STEP 1 - Apply for Admissions

Submit your admission application to SSU.

About 10 days after you are admitted, you will be emailed information about how to make your Enrollment Reservation Deposit (secures your space for classes), Orientation Payment, and Housing Down Payment.  The date you submit your down payment becomes your "Priority Date" which is utilized when making assignments.

STEP 2 - Submit Your Housing Down Payment

Log into SSU Online Services and go to your “MySSU”. From there you will go to Self-Service >Admissions >Application Status.

You will click on the “Accept/Decline” button two times before reaching the green “Pay Deposit.”  You will then select "Package 1" which is $556 (Enrollment Deposit $1; Orientation Fee $255; and Housing Down Payment $300).

Please note that we are not able to offer a housing space if students have not paid the Enrollment Deposit and Orientation Fee, as well as the Housing Down Payment.  If you have already paid the Enrollment Deposit and/or Orientation Fee, you will be able to just purchase the Housing Down Payment.

All students interested in living on campus must pay the $300 Housing Down Payment. If you are unable to pay this down payment, you may request a Hardship Deferment which reduces the initial payment and the remaining balance will be on your student account. More information and instructions are available on the Hardship Deferment form regarding eligibility and payment specifics.

Cancellation Refund Policy

The Housing Down Payment is 50% refundable once the payment is made if requested in writing by June 15, 2019; non-refundable thereafter. Email your refund request to seawolf.servicecenter@sonoma.edu.

STEP 3 - Receive On-Campus Housing Offer (specific housing assignment provided later)

Within about 10 days of receiving your Housing Down Payment, you will receive a housing offer by email.  This offer contains the license agreement for the academic year for which you are applying; a brief application to record your community, room type, and roommate preferences; and instructions regarding next steps.  You will have 10 days to agree/virtually sign the housing license agreement and complete the application; afterwhich we will not be able to guarantee you a bed space, unless it's prior to May 1.

Housing Communities and Room Types

After paying a housing down payment, students will be contacted to sign a year-long license agreement and select their preference for a "housing community" and "room type." 

  • Housing Community - If interested, students can choose to live in a community where they will experience a deeper connection with other residents who have similar interests, identities, and/or academic majors. Students in these communities tend to have higher GPAs, graduate on time, and leave college with less debt because of the relationships they develop and increased access to campus resources.  Visit Living Options to learn more. Of course, if not interested in one of these communities, students are welcome to select "Non-Designated Housing" in the application process.
  • Room Type - Students will be able to identify their interest in a single-, double-, or triple-occupancy bedroom.  In general, most housing options provide a bathroom per bedroom so students would be sharing a bathroom with no more than three others.

Please know Residential Education and Campus Housing staff members make every effort are fulfill your top request.  However, no guarantees can be made as many factors play into finalizing the assignments as some housing communities and room types fill up faster than others.

Preferences and Roommate Matching

The values espoused in the Seawolf Commitment (Integrity, Respect, Excellence, and Responsibility) drive how we view roommate matching. At SSU, we believe it's important for students to be exposed to others who have different identities, lifestyles and backgrounds; and to learn how to build relationships and address roommate conflicts as they arise.  For this reason, we do not ask any roommate matching or profile questions; nor use roommate matching software.* Selection of roommates is random and based on the housing community and room type preferences students select throughout the application process.

If interested, students can identify a specific roommate preference after both students have paid the housing down payment and signed the license agreement.  The key is that both students need to mutually select each other and have the same housing community and room type preference within the application process, available in ResidentWeb.  

For roommates who may struggle to work through conflicts, students should work with their Resident Advisor (RA) or full-time Area Coordinator (AC) to help facilitiate a conversation to help all residents find common ground.  This process is critical for students to learn so they are better prepared for conflict that might arise throughout their lives (relationships, work environment, academic group projects, etc.).

*Note - We appreciate an effort by several universities to provide personal characteristic questionnaires or apps to identify possible roommates.  However, national research has yet to demontrate the efficacy of this type of roommate matching process over other methods where students are matched randomly.  We continue to monitor the research into these methods  as it is important for us to best serve students while keeping costs as low as possible.  

STEP 4 - Receive Your Assignment

You will receive your housing assignment in mid-July.